Event Organizers

Event Organizers

Audio Visual Guidelines, Room Set-Up, Terms & Conditions, Bookings & Enquiries

Event Organizers

events

Audio-Visual Guidelines

Michelle Stanton Audio-Visual Checklist 
(audiences over 50 people)

The following specifications are given as a guideline to help you plan your event. They will vary depending on the size of your audience and venue. Ideally these requirements are what Michelle believes are important to get the most from one of her sessions. If you are unable to fulfil these requirements please do not hesitate to contact us at [email protected]
  • Wireless lapel microphone
  • Data Projector for Computer Output: Front or Rear Projection and screen suitable for audience and venue.
  • Michelle will bring her own laptop and would need audio capacity from her laptop to the sound system in the room.
  • 1 x Flip Chart or 1 x White Board
  • Michelle brings her own MP3 player complete with speakers to play music at various times throughout her presentation. Could you please ensure that there is a power board for Michelle to plug the sound system into. If there is an audio technician in the room she will give the MP3 player to the technician to plug into the existing sound system and to operate.

Audio-Visual Checklist 
(audiences under 50 people)

  • Data Projector for Computer Output: Front or Rear Projection and screen suitable for audience and venue.
  • Michelle will bring her own laptop and would like audio capacity from her laptop to the sound system in the room if there is an existing sound system in the room. If not, please advise and Michelle will bring her own speakers.
  • 1 x Flip Chart or 1 x White Board
  • Michelle brings her own MP3 player complete with speakers to play music at various times throughout her presentation. Could you please ensure that there is a power board for Michelle to plug the sound system in to.

Room Set-Up

The following room set-ups are given as a guideline to help you plan your event.  They will vary depending on the size of your audience and the size of the venue. Ideally these requirements are what Michelle believes are important to ensure that your audience gets the most out of her presentation. If you are unable to fulfill these requirements, please do not hesitate to contact us at [email protected]

First Preference – Cabaret Style

If the venue is rectangular, the ideal room set up if permissible would be presenting to the depth of the room as opposed to the width of the room. Please see the diagram below.

Cabaret Style

(with even numbers of participants at each table)

Second Preference – Theatre Style

As per the Cabaret style, the ideal room set up if permissible would be presenting to the depth of the room as opposed to the width of the room. Please see the diagram below.

For larger audiences extra aisles running either front to back or side to side allow more space for interaction during Michelle’s presentation.

Theatre Style

Third Preference – Boardroom Style (fewer than 20 people)

Boardroom style is fine if the room does not allow for Cabaret or Theatre Styles.

Boardroom Style

Please note that Michelle’s least preferred set up is U Shape

Terms and Conditions

We value our partnership with you and agree to commit to your confirmed date and hold it in good faith.  In turn we trust that our terms and conditions reflect the spirit of our working relationship with you.

1.  Michelle Stanton is not confirmed for an engagement until a signed agreement and a 50% deposit have been received.

2.  A final invoice is sent after the event and due within 7 days of receipt.

3.  Any dates put on hold in Michelle’s calendar will be released after 14 days if there is no further contact from the client.

4.  Cancellation fees do apply to bookings, specifically:

 

  • If cancelled and notice is given 20 or more working days prior to the engagement date, no fee is payable and the deposit will be refunded to the client. Alternatively the program may be transferred to another mutually agreed date.
  • If cancelled and notice is given within 10 – 19 working days prior to the engagement date, the 50% confirmation deposit will be retained.
  • If cancelled and notice is given within 9 working days prior to the engagement date, 100% of the full confirmed investment will be payable. A final invoice will be forwarded for payment within 7 days.
  • In the event that the client has to cancel the engagement date(s), then any training resources such as specific products & workshop materials created, venue hire payments and other expenses arranged and purchased on behalf of the client, will be invoiced for full payment to the client.
  • In the event that Michelle Stanton has to cancel the agreed engagement, all monies paid will be refunded to the client. Alternatively, the client may choose to have Michelle arrange an alternative facilitator/trainer/speaker in lieu of a refund or transfer the engagement date(s) to another mutually agreed time.

5.  Expenses Related to the Booking

  • Within Australia: Speaking fees quoted are inclusive of airfare and ground transfers.
  • Outside Australia: Business class airfare, ground transfers, accommodation and meals will be charged additionally.
  • Manuals prepared by Michelle Stanton will be charged at $16.50 per person, if included in the speaking/workshop package. The pricing for Zone Toolboxes (mp3 downloads/USB/CDs) is negotiable, depending on volume.

6.  The Client agrees to arrange and provide all Audio Visual requirements.

7.  Michelle Stanton is welcome to invite up to three guests to watch only her sessions. These guests will be approved by the client and come from non-competitive businesses.

8.  Promotional material supplied by Michelle Stanton relating to Michelle Stanton products only will be given to the audience and only with prior permission from the client.

 

Once again, we hope that these Terms and Conditions are taken in conjunction with the spirit of our partnership with you enabling us to concentrate solely on exceeding your expectations and providing you with world-class service. If you have any concerns with the above, please do not hesitate to contact us.

Bookings & Enquiries

If you’d like to book Michelle for your next conference or event or would like to discuss the possibility, please contact her at [email protected] or +61 (08) 8356 4160.

 

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